Proposal Coordinator - NY

Location: New York, NY Office - Corporate Headquarters

Hazen and Sawyer seeks a positive, highly motivated, and creative marketing communications professional to work with a team of engineers, scientists and proposal coordinators to develop best-in-class business proposals and presentations. Our ideal candidate will be an energetic self-starter who enjoys working in a fast-paced, team environment. They will have five or more years’ experience within the Architecture/Engineering/Construction industry and possess outstanding written, presentation, organization, time management, and communication skills.

Primary Responsibilities:

Proposal Development
• Manage proposals through the opportunity life cycle: from draft RFP release to post-proposal submission
• Spearhead Hazen’s proposal processes by presiding over kickoff meetings and storyboards, working closely with pursuit teams
• Conceptualize proposals and integrate detailed technical concepts into a cohesive and effective document during development
• Facilitate the writing, editing, and tailoring of proposals to produce compliant and compelling content with easy-to-read narratives
• Support development of interview presentations and coaching of pursuit team
• Manage competing priorities and advance multiple high-value pursuits in different stages of development, concurrently

• Maintain marketing collateral and implement process improvements to increase efficiency and quality of proposals
• Ensure all marketing materials comply with corporate branding guidelines; this includes but is not limited to internal and external communications, proposals, presentations, and promotional materials
• Continuously improve the quality of deliverables to keep up with marketing industry trends

Skills and Qualifications
• Bachelor’s Degree in Marketing/Communications, English, Journalism or related field
• Detail oriented, with an eye for design, focused on quality assurance (QA/QC)
• Excellent copywriting/editing skills
• Proficiency in Adobe Creative Suite/InDesign software and/or similar marketing software packages
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Proficiency in Deltek
• Solid understanding of Planning, Engineering and Construction consulting, with prior experience in the A/E/C industry
• Experience overseeing the production of complex materials in a deadline-driven environment
• Team player with the ability to work well with all types and levels of professionals
• Strong organizational skills and an ability to prioritize and complete simultaneous projects; meeting deadlines and working well under pressure

In This Section

Larry, Principal Engineer

“Working within this company, I hear the more experienced staff reference the "Hazen way," and it's taken me a few years to understand what that really means. It's a "we" attitude: we get the work done, we do it right, and we maintain the best standards in the industry.”

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